Elena · receptionist on WhatsApp
Elena answers for you.Your practice software stays where it is.
Your patients text on WhatsApp like they would a friend. Elena replies in their language, offers open slots and books the appointment — day, night and weekends.
Live in 48 hours · no contract · works with the software you already use
Elena — Clinic
online · replies in seconds
The bill nobody looks at
Every gap in the calendar has a price
These aren't just missed appointments: they're hours of room time you already paid for. A typical week without automatic reminders.
Typical week
150€ / slot
Mon
Tue
Wed
Thu
Fri
Sat
Lost this week
0 €
13 slot · 7800 € al mese
- Ghost Patients
- Zero Google Reviews
- Manual Reminders
- Chaotic Schedule
Add the calls missed at night and on weekends: those patients text you, then book somewhere else.
See the SolutionAestheticOS Solves All of This
A complete system that works for you 24/7
No-Show Protection
Automatic SMS reminders 24 hours and 1 hour before the appointment. Patients remember, you get paid.
Automatic Reputation
Every patient automatically receives a Google review request after treatment.
Elena AI — Your 24/7 Receptionist
Elena answers calls, WhatsApp messages, and emails, even at night and on weekends. No missed calls, no lost patients. Ever again.
Elena AI
Online
I'd like to book a consultation
Of course! I have availability Tuesday at 3:00 PM or Thursday at 10:00 AM — which do you prefer?
Smart Calendar
Smart calendar with custom hours, buffer time between appointments, and maximum bookings.
Activation
From signature to first booking: 48 hours
A real checklist, run by our team. All you do is approve the final version.
Hour 0
1. Setup call (30 min)
We collect treatments, durations, prices, opening hours and clinic rules.
Hour 6
2. Connection to your software
Elena reads availability and writes appointments where you already keep them.
Hour 24
3. WhatsApp number and Elena's voice
Tone, clinic signature and answers to frequent questions, approved by you.
Hour 48
4. Elena on duty
Reminders, replies and reviews run on their own. You get a recap every Monday.
The System Works for You 24/7
While you focus on patients, AestheticOS handles everything else.
Complete Automation
SMS and email reminders go out automatically. No manual work, no forgotten patients.
Elena AI — Always-On Receptionist
Elena answers 24/7 by phone, WhatsApp, and email. She books appointments, answers FAQs, and manages patients — while you focus on treatments.
Reputation on Autopilot
Every patient automatically receives a Google review request after treatment. No effort, more stars.
Reactivating a patient you already know costs a fraction of acquiring a new one
Reactivate the Patients You've Already Lost
A patient who hasn't returned in months isn't a lost client — they're a dormant opportunity.
Every clinic has dozens of patients who stopped after a single visit, or who haven't returned for months for their follow-up. AestheticOS identifies them automatically and reaches out for you. Here's how it works:
- We identify patients inactive for 6+ months directly from your CRM
- We reach out via WhatsApp and phone with a personalized message on behalf of the clinic
- If you wish, we include a dedicated incentive — for example a discount on the next session — agreed directly with you
- Every positive response flows back into your calendar automatically, ready to confirm
Giulia R.
Patient
Inactive for 8 months
Appointment booked
Choose the Right Plan for Your Clinic
No contract. Cancel anytime.
BASIC
- Smart calendar
- Automatic SMS & email
- No-Show Protection
- Automatic Google reputation
- Patient CRM
PREMIUM
- Everything in Basic
- Elena AI Receptionist 24/7
- Online payments & deposits
- WhatsApp automation
- Automatic monthly report
CLINIC PRO
- Everything in Premium
- Multi-doctor management
- Advanced dashboard
- Dedicated priority support
- Personalized onboarding
- Dormant Patient Reactivation
Frequently Asked Questions
I already have a management software, do I still need AestheticOS?
Yes — AestheticOS doesn't replace your management software, it works alongside it. It handles WhatsApp, reviews and automatic reminders: things your software doesn't do.
How much does it cost?
Plans start at €197/month, with no binding contract. Book a demo to find the right plan for your clinic.
Do I have to sign a contract?
No. No contract, no commitment. Cancel anytime.
How long does setup take?
The system is live within 48 hours of onboarding, with no technical skills required from you.
What if I don't see results?
The first 30 days are risk-free. If you don't see concrete results, you pay nothing.
Ready to Transform
Your Clinic?
Book a free 30-minute demo. No commitment.
Book Free Demo